Fix What Slows You Down

Tracking vendor deliverables across multiple contracts meant chasing emails and checking spreadsheets constantly. Critical details got buried, follow-ups were missed, and day-of scrambles were common.

A centralized vendor tracking system that automatically captures and organizes vendor information:

• Contract details and deliverable deadlines logged automatically
• Communication threads organized by vendor in one view
• Automated reminders for upcoming deliverables
• Real-time status dashboard everyone can access

No more vendor-related fires. Clear visibility into all deliverables, fewer follow-up emails, and the team always knows where things stand.

Managing RSVPs, dietary requirements, and check-in lists across different tools led to last-minute scrambles and errors. Information was scattered and easy to miss.

A centralized attendee database that keeps all guest information in one accessible place:

• RSVPs automatically captured from registration forms
• Dietary requirements and special needs tracked per attendee
• Real-time check-in lists accessible on mobile devices
• Last-minute changes synced instantly across all systems

No more last-minute attendee scrambles. Everyone has access to accurate, up-to-date guest information when they need it.

Reconciling expenses from multiple vendors and matching invoices to budgets meant spreadsheet hell after every event. Budget overruns weren't discovered until it was too late.

An automated expense tracking system that keeps budgets visible in real-time:

• Invoices and receipts automatically captured from email
• Expenses categorized and matched to budget line items
• Real-time budget vs. actual tracking for each event
• Alerts when spending approaches budget limits
• Post-event reconciliation reports generated automatically

No more post-event reconciliation nightmares. Budget visibility throughout the entire event lifecycle, preventing overruns before they happen.

Keeping the team aligned on pre-event tasks and day-of runsheets meant manually updating multiple documents and sending reminders. Version control was chaos and critical tasks fell through the cracks.

A centralized timeline system that keeps everyone on the same page:

• Master timeline with all pre-event tasks and deadlines
• Automated reminders to task owners as deadlines approach
• Day-of runsheets accessible on mobile for entire team
• Real-time updates sync across all devices instantly

Everyone knows what needs to happen and when. Fewer missed tasks, smoother event execution, and no more runsheet chaos on event day.

Sending client feedback requests, wrap reports, and thank-yous meant hours of admin after an already exhausting event week. Follow-ups were delayed or forgotten entirely.

An automated post-event communication system that handles follow-ups immediately:

• Feedback surveys automatically sent to attendees after event ends
• Thank-you emails triggered for vendors and key stakeholders
• Event wrap reports compiled from event data and feedback
• Client invoices and final documentation sent automatically
• All responses and data captured in centralized dashboard

Professional follow-up happens immediately while the event is still fresh. Team can rest instead of spending the next week on admin.